Planning a Wedding Abroad? Here’s When to Send Your Save the Dates

When to Send Save the Dates for a Destination Wedding

Planning a destination wedding comes with layers of beauty and excitement—but also logistics that require extra care. One of the most common questions I receive from couples planning abroad is:

“When should we send our save the dates?”

And honestly? It’s earlier than you might think.

Let’s walk through the why, the when, and a few gentle tips to help you set your guests (and yourself) up for a smooth, stress-free journey.

Why Save the Dates Matter More for Destination Weddings

When your wedding requires a flight—or even a passport—your guests need more than just excitement. They need time. Time to book flights, organize childcare, renew passports, plan around school breaks, and save for the experience.

A save the date isn’t just a heads-up.
It’s an act of respect.
An invitation into a shared moment that asks: “Will you come with us?”

When to Send Save the Dates

For local weddings, the general rule is 6 to 8 months out. But for destination weddings?

The sweet spot is 9 to 12 months in advance.
Or even as early as 14 months if your wedding falls during peak season or in a highly sought-after location like the Amalfi Coast, South of France, or Greek Islands.

Here’s a helpful guide:

• 12–14 months before – Ideal for far-flung destinations, summer travel, or exclusive venues with limited accommodations.
• 9–11 months before – Perfect for most destination weddings, giving guests time to budget and plan.
• 6–8 months before – Only if you’re planning something intimate or local guests with minimal travel.

What to Include in a Destination Save the Date

Keep it light but informative. You can add more detail in your invitation or your wedding website later. For now, include:

• Your names and wedding date
• Location (city + country or region)
• A soft note: “Formal invitation to follow”
• Optional: wedding website or travel agent details
• A warm, personal tone to get guests excited

Example:
“We’re getting married in Ravello, Italy! Pack your passports—save the date for June 6, 2026. We can’t wait to celebrate with you.”

A Gentle Note on Timing and Planning

Sending save the dates early isn’t just about logistics—it’s a way to protect your peace.

PS. You’re guests can also then plan their packing list for What to wear to a Destination Wedding

When guests are informed and prepared, you can focus on the joy, not the juggling. And if you’re not sure where to begin, I offer full support for planning every detail—from flights and accommodations to etiquette and cultural tips.

This part of the journey doesn’t have to feel overwhelming. I’ll guide you, every step of the way.

Need a Planning Partner?

If you’re not sure how to organize your guest communications or need help building a wedding website and travel plan that feels elevated, intimate, and clear—I’d love to support you.

Let’s take the first step together.
Book your Wedding Vision Call here »